other:lsce_cloud
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other:lsce_cloud [2022/03/22 13:58] jypeter created (moved from other:win10config) |
other:lsce_cloud [2022/03/24 15:23] jypeter [Installation and basic configuration] |
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| ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | ||
| + | <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | ||
| There are several ways to use the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|LSCE cloud storage]] (aka //sharebox//). You should learn: | There are several ways to use the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|LSCE cloud storage]] (aka //sharebox//). You should learn: | ||
| - how to use //sharebox// manually for **sharing** some files, | - how to use //sharebox// manually for **sharing** some files, | ||
| - | - and then how to use //ownCloud// for **synchronizing** some folders | + | - then how to use //ownCloud// for **synchronizing** some folders |
| - | * ownCloud can **mirror** a folder on your local computer to the sharebox server. This is a useful but limited //kind of backup//. If you remove a file on your computer by mistake and ownCloud is running, the file will also be removed from the sharebox server! | + | * ownCloud can **mirror** a folder on your local computer to the //sharebox// server. |
| - | - and then how to **synchronize** folders on different computers (very useful, and **possibly risky**) | + | - and (only) then how to **synchronize** folders on different computers (very useful, and **possibly risky**) |
| ===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
| - | Have a quick look at the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the sharebox URL in a browser and use your LSCE login and password to access the server. | + | Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. |
| If you have never used the LSCE //sharebox// server, try using it a bit: | If you have never used the LSCE //sharebox// server, try using it a bit: | ||
| Line 18: | Line 19: | ||
| * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | ||
| - | You can determine how much space you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | + | You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} |
| - | ===== Making backups with ownCloud ===== | + | The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} |
| - | The ''ownCloud'' application can be used to automatically mirror one (or more) folder(s) on your computer to the LSCE //sharebox// server, or another ownCloud server (e.g. CNRS //mycore// server) | + | Notes: |
| + | * When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | ||
| + | * **Do not** use a URL shortening service to share **confidential information**! | ||
| + | * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | ||
| + | |||
| + | ===== Synchronizing folders with ownCloud ===== | ||
| + | |||
| + | The ''ownCloud'' application can be used to automatically mirror one (or more) folder(s) on your computer to the LSCE //sharebox// server, or another ownCloud server (e.g. CNRS //mycore// server). | ||
| + | |||
| + | This is a useful but limited //kind of backup//. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server! | ||
| + | |||
| + | ==== Installation and basic configuration ==== | ||
| * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]] | * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]] | ||
| - | * You will also have to restart your computer (after installation or later) to complete the installation | + | * You will also have to restart your computer (directly after installation or later) to complete the installation (and get some special synchronization status icons on top of the regular files' icons) |
| - | * Launch ownCloud, but do not configure a server yet | + | * Launch //ownCloud//, but do not configure a server yet |
| * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}} | * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}} | ||
| - | ===== Synchronizing folders ===== | + | ==== Creating a folder synchronization ==== |
| + | |||
| + | * Create your main [[other:win10config#the_most_important_folders|OWNCLOUD folder]] on the **local computer** | ||
| + | * Create your main ownCloud folder the //sharebox// **remote server**: ''Backup/<your_login>_owncloud''{{ :other:sharebox_folders_notes.png?direct&600 |}} | ||
| + | * Open the ownCloud interface and click on the ''Add account'' button | ||
| + | * Use the //sharebox// address (or CNRS //mycore//) in the ''Server Address'' field, and then your LSCE ''Username'' and ''Password'' | ||
| + | * Be sure to **select ''Manually create folder sync connections''** and then click on ''Connect...'' | ||
| + | * You are now ready to connect a **local** folder to a **remote** folder on //sharebox//! | ||
| + | * Click on ''Add Folder Sync Connection'': | ||
| + | * ''Pick a local folder on your computer to sync'':\\ Select your main local OWNCLOUD folder: ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' | ||
| + | * ''Select a remote destination folder'':\\ Select your main remote folder: ''/Backup/your_login_owncloud'' | ||
| + | * Be sure to **uncheck the ''Use virtual files instead of donwloading content immediately''** | ||
| + | * Click on ''Add Sync Connection'' to finalize the connection and you should end up with something looking like{{ :other:sharebox_connected_notes.png?direct&600 |}} | ||
| + | |||
| + | ==== Testing a folder synchronization ==== | ||
| + | |||
| + | <note important>It is **important** to experiment a bit, and understand how the synchronization works!</note> | ||
| + | |||
| + | * create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | ||
| + | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use ''F5'' as a shortcut for refreshing a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} | ||
| + | * <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | ||
| + | * Try it for yourself by deleting some test files on the sharebox server | ||
| + | |||
| + | ==== Checking that things are working correctly ==== | ||
| + | |||
| + | <note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | ||
| + | |||
| + | Quitting (one of the rare times when you can use the ''Quit ownCloud'' button) and restarting ownCloud usually takes care of problems</note> | ||
| + | |||
| + | === The obvious stuff === | ||
| + | |||
| + | * The mirroring will only work if: | ||
| + | * ownCloud is running on the local computer | ||
| + | * your computer has network access (and is online long enough to send/receive all the changes) | ||
| + | * the sharebox server is running | ||
| + | |||
| + | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer | ||
| + | * use a long enough delay (a few seconds will be OK if you have a good network access) after saving a file and shutting down your computer | ||
| + | |||
| + | === Is ownCloud running ? === | ||
| + | |||
| + | Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | ||
| + | |||
| + | ownCloud should always be running, unless you have used the ''Quit ownCloud'' instead of ''Hide'' by mistake in the interface. | ||
| + | |||
| + | === Checking ownCloud status === | ||
| + | |||
| + | You can start the ownCloud interface and check that ownCloud is operating properly (green check-mark){{ :other:owncloud_status_blank.png?direct&500 |}} | ||
| + | |||
| + | === Checking ownCloud activity === | ||
| + | |||
| + | You can use the ''Activity'' panel to check the recent activity and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! | ||
| + | |||
| + | The most recent action is listed at the top. In the example below (from bottom to top): | ||
| + | * A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | ||
| + | * A test image is added to the new folder (both locally and on sharebox) and the renamed | ||
| + | * A text file is added, renamed and updated | ||
| + | |||
| + | {{ :other:owncloud_activity_blank.png?direct&600 |}} | ||
| + | ==== Are you ready? ==== | ||
| + | |||
| + | You should now be ready to add real folders and documents to the local OWNCLOUD folder on your computer! | ||
| + | |||
| + | * Don't try doing too much at the beginning... | ||
| + | * The storage space is not infinite ([[#using_the_lsce_sharebox_server|check your limits]] from time to time)! | ||
| + | * **Do not** try to mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird// and //Firefox// folders) that have lots and lots of useless temporary files | ||
| + | * Never forget that //mirroring// is not a foolproof type of backup! | ||
| + | * You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk | ||
| + | * Check from time to time that [[#checking_that_things_are_working_correctly|ownCloud is working as expected]] | ||
| + | ===== Synchronizing folders on different computers ===== | ||
other/lsce_cloud.txt · Last modified: 2023/01/18 09:14 by jypeter
