other:lsce_cloud
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other:lsce_cloud [2022/03/23 13:36] jypeter Reorganized some sections |
other:lsce_cloud [2022/03/24 10:31] jypeter [Using the LSCE sharebox server] Improved |
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| ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | ||
| + | <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | ||
| There are several ways to use the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|LSCE cloud storage]] (aka //sharebox//). You should learn: | There are several ways to use the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|LSCE cloud storage]] (aka //sharebox//). You should learn: | ||
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| ===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
| - | Have a quick look at the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the sharebox URL in a browser and use your LSCE login and password to access the server. | + | Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. |
| If you have never used the LSCE //sharebox// server, try using it a bit: | If you have never used the LSCE //sharebox// server, try using it a bit: | ||
| Line 18: | Line 19: | ||
| * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | ||
| - | You can determine how much space you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | + | You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} |
| Notes: | Notes: | ||
| * With some work, you can use [[https://rclone.org/|rclone]] to move files directly from one of the LSCE servers to sharebox ! | * With some work, you can use [[https://rclone.org/|rclone]] to move files directly from one of the LSCE servers to sharebox ! | ||
| + | * When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | ||
| + | * **Do not** use a URL shortening service to share **confidential information**! | ||
| ===== Synchronizing folders with ownCloud ===== | ===== Synchronizing folders with ownCloud ===== | ||
| Line 61: | Line 64: | ||
| ==== Checking that things are working correctly ==== | ==== Checking that things are working correctly ==== | ||
| - | <note important>There shouldn't be any problem, but you should **check regularly that ownCloud is running correctly** | + | <note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** |
| Quitting (one of the rare times when you can use the ''Quit ownCloud'' button) and restarting ownCloud usually takes care of problems</note> | Quitting (one of the rare times when you can use the ''Quit ownCloud'' button) and restarting ownCloud usually takes care of problems</note> | ||
| + | === The obvious stuff === | ||
| + | |||
| + | * The mirroring will only work if: | ||
| + | * ownCloud is running on the local computer | ||
| + | * your computer has network access (and is online long enough to send/receive all the changes) | ||
| + | * the sharebox server is running | ||
| + | |||
| + | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer | ||
| + | * use a long enough delay (a few seconds will be OK if you have a good network access) after saving a file and shutting down your computer | ||
| + | |||
| + | === Is ownCloud running ? === | ||
| + | |||
| + | Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | ||
| + | |||
| + | ownCloud should always be running, unless you have used the ''Quit ownCloud'' instead of ''Hide'' by mistake in the interface. | ||
| + | |||
| + | === Checking ownCloud status === | ||
| + | |||
| + | You can start the ownCloud interface and check that ownCloud is operating properly (green check-mark){{ :other:owncloud_status_blank.png?direct&500 |}} | ||
| + | |||
| + | === Checking ownCloud activity === | ||
| + | |||
| + | You can use the ''Activity'' panel to check the recent activity and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! | ||
| + | |||
| + | The most recent action is listed at the top. In the example below (from bottom to top): | ||
| + | * A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | ||
| + | * A test image is added to the new folder (both locally and on sharebox) and the renamed | ||
| + | * A text file is added, renamed and updated | ||
| + | |||
| + | {{ :other:owncloud_activity_blank.png?direct&600 |}} | ||
| ==== Are you ready? ==== | ==== Are you ready? ==== | ||
| + | You should now be ready to add real folders and documents to the local OWNCLOUD folder on your computer! | ||
| + | |||
| + | * Don't try doing too much at the beginning... | ||
| + | * The storage space is not infinite ([[#using_the_lsce_sharebox_server|check your limits]] from time to time)! | ||
| + | * **Do not** try to mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird// and //Firefox// folders) that have lots and lots of useless temporary files | ||
| + | * Never forget that //mirroring// is not a foolproof type of backup! | ||
| + | * You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk | ||
| + | * Check from time to time that [[#checking_that_things_are_working_correctly|ownCloud is working as expected]] | ||
| ===== Synchronizing folders on different computers ===== | ===== Synchronizing folders on different computers ===== | ||
other/lsce_cloud.txt · Last modified: 2023/01/18 09:14 by jypeter
