other:lsce_cloud
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other:lsce_cloud [2022/03/23 15:47] jypeter [Checking that things are working correctly] |
other:lsce_cloud [2022/03/25 13:40] jypeter [Testing a folder synchronization] Added notes abut the trashcan management |
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| ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | ||
| + | <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | ||
| There are several ways to use the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|LSCE cloud storage]] (aka //sharebox//). You should learn: | There are several ways to use the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|LSCE cloud storage]] (aka //sharebox//). You should learn: | ||
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| ===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
| - | Have a quick look at the [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the sharebox URL in a browser and use your LSCE login and password to access the server. | + | ==== Experimenting with sharebox ==== |
| + | |||
| + | Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. | ||
| If you have never used the LSCE //sharebox// server, try using it a bit: | If you have never used the LSCE //sharebox// server, try using it a bit: | ||
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| * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | ||
| - | You can determine how much space you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | ||
| - | Notes: | + | ==== Space management ==== |
| - | * With some work, you can use [[https://rclone.org/|rclone]] to move files directly from one of the LSCE servers to sharebox ! | + | |
| + | You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | ||
| + | |||
| + | The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} | ||
| + | |||
| + | |||
| + | ==== Sharebox related notes ==== | ||
| + | |||
| + | |||
| + | * When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | ||
| + | * **Do not** use a URL shortening service to share **confidential information**! | ||
| + | |||
| + | * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | ||
| ===== Synchronizing folders with ownCloud ===== | ===== Synchronizing folders with ownCloud ===== | ||
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| * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]] | * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]] | ||
| - | * You will also have to restart your computer (after installation or later) to complete the installation (and get some special synchronization status icons on top of the regular files' icons) | + | * You will also have to restart your computer (directly after installation or later) to complete the installation (and get some special synchronization status icons on top of the regular files' icons) |
| - | * Launch ownCloud, but do not configure a server yet | + | * Launch //ownCloud//, but do not configure a server yet |
| * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}} | * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}} | ||
| ==== Creating a folder synchronization ==== | ==== Creating a folder synchronization ==== | ||
| - | * Create your main [[other:win10config#the_most_important_folders|OWNCLOUD folder]] on the **local computer** | + | * Create your main [[other:win10config#the_most_important_folders|OWNCLOUD folder]] on the **local computer**:\\ e.g. ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' |
| - | * Create your main ownCloud folder the //sharebox// **remote server**: ''Backup/<your_login>_owncloud''{{ :other:sharebox_folders_notes.png?direct&600 |}} | + | * Create your main ownCloud folder the //sharebox// **remote server**:\\ e.g. ''Backup/<your_login>_owncloud''{{ :other:sharebox_folders_notes.png?direct&600 |}} |
| - | * Open the ownCloud interface and click on the ''Add account'' button | + | * Open the //ownCloud// interface and click on the ''Add account'' button\\ If you want to add a folder sync to an existing remote server, just select the server and click on ''Add Folder Sync Connection'' |
| * Use the //sharebox// address (or CNRS //mycore//) in the ''Server Address'' field, and then your LSCE ''Username'' and ''Password'' | * Use the //sharebox// address (or CNRS //mycore//) in the ''Server Address'' field, and then your LSCE ''Username'' and ''Password'' | ||
| - | * Be sure to **select ''Manually create folder sync connections''** and then click on ''Connect...'' | + | * **Be sure to select ''Manually create folder sync connections''** and then click on ''Connect...'' |
| * You are now ready to connect a **local** folder to a **remote** folder on //sharebox//! | * You are now ready to connect a **local** folder to a **remote** folder on //sharebox//! | ||
| * Click on ''Add Folder Sync Connection'': | * Click on ''Add Folder Sync Connection'': | ||
| * ''Pick a local folder on your computer to sync'':\\ Select your main local OWNCLOUD folder: ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' | * ''Pick a local folder on your computer to sync'':\\ Select your main local OWNCLOUD folder: ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' | ||
| * ''Select a remote destination folder'':\\ Select your main remote folder: ''/Backup/your_login_owncloud'' | * ''Select a remote destination folder'':\\ Select your main remote folder: ''/Backup/your_login_owncloud'' | ||
| - | * Be sure to **uncheck the ''Use virtual files instead of donwloading content immediately''** | + | * **Be sure to uncheck the ''Use virtual files instead of donwloading content immediately''** |
| * Click on ''Add Sync Connection'' to finalize the connection and you should end up with something looking like{{ :other:sharebox_connected_notes.png?direct&600 |}} | * Click on ''Add Sync Connection'' to finalize the connection and you should end up with something looking like{{ :other:sharebox_connected_notes.png?direct&600 |}} | ||
| ==== Testing a folder synchronization ==== | ==== Testing a folder synchronization ==== | ||
| - | <note important>It is **important** to experiment a bit, and understand how the synchronization works!</note> | + | <note important>It is **very important** to experiment a bit, and understand how the synchronization works!</note> |
| * create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | * create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | ||
| - | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use ''F5'' as a shortcut for refreshing a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} | + | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use the ''F5'' button to easily refresh a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} |
| * <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | * <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | ||
| * Try it for yourself by deleting some test files on the sharebox server | * Try it for yourself by deleting some test files on the sharebox server | ||
| + | * Warning! When you delete something (locally or on the remote server), it will be moved to the ''Deleted files'' section of the remote server | ||
| + | * This is a useful safety feature, because it allows you to recover files from the trashcan | ||
| + | * It's possible (not sure yet... FIXME) that files in the trashcan may be automatically removed after //some time// (to determine... FIXME) | ||
| + | * The [[other:lsce_cloud#space_management|trashcan may use a lot of space]]! Be sure to clean it regularly! | ||
| ==== Checking that things are working correctly ==== | ==== Checking that things are working correctly ==== | ||
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| ==== Are you ready? ==== | ==== Are you ready? ==== | ||
| + | You should now be ready to add real folders and documents to the local OWNCLOUD folder on your computer! | ||
| + | |||
| + | * Don't try doing too much at the beginning... | ||
| + | * The storage space is not infinite ([[#using_the_lsce_sharebox_server|check your limits]] from time to time)! | ||
| + | * **Do not** try to mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird// and //Firefox// folders) that have lots and lots of useless temporary files | ||
| + | * Never forget that //mirroring// is not a foolproof type of backup! | ||
| + | * You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk | ||
| + | * Check from time to time that [[#checking_that_things_are_working_correctly|ownCloud is working as expected]] | ||
| ===== Synchronizing folders on different computers ===== | ===== Synchronizing folders on different computers ===== | ||
other/lsce_cloud.txt · Last modified: 2023/01/18 09:14 by jypeter
