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other:lsce_cloud [2022/03/24 15:23] jypeter [Installation and basic configuration] |
other:lsce_cloud [2022/03/29 12:45] jypeter Added warnings/errors section |
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===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
+ | |||
+ | ==== Experimenting with sharebox ==== | ||
Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. | Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. | ||
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* Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared | * Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared | ||
* Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | ||
+ | |||
+ | |||
+ | ==== Space management ==== | ||
You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | ||
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The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} | The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} | ||
- | Notes: | + | |
+ | ==== Sharebox related notes ==== | ||
+ | |||
* When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | * When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | ||
* **Do not** use a URL shortening service to share **confidential information**! | * **Do not** use a URL shortening service to share **confidential information**! | ||
+ | |||
* With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | ||
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==== Creating a folder synchronization ==== | ==== Creating a folder synchronization ==== | ||
- | * Create your main [[other:win10config#the_most_important_folders|OWNCLOUD folder]] on the **local computer** | + | * Create your main [[other:win10config#the_most_important_folders|OWNCLOUD folder]] on the **local computer**:\\ e.g. ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' |
- | * Create your main ownCloud folder the //sharebox// **remote server**: ''Backup/<your_login>_owncloud''{{ :other:sharebox_folders_notes.png?direct&600 |}} | + | * Create your main ownCloud folder the //sharebox// **remote server**:\\ e.g. ''Backup/<your_login>_owncloud''{{ :other:sharebox_folders_notes.png?direct&600 |}} |
- | * Open the ownCloud interface and click on the ''Add account'' button | + | * Open the //ownCloud// interface and click on the ''Add account'' button\\ If you want to add a folder sync to an existing remote server, just select the server and click on ''Add Folder Sync Connection'' |
* Use the //sharebox// address (or CNRS //mycore//) in the ''Server Address'' field, and then your LSCE ''Username'' and ''Password'' | * Use the //sharebox// address (or CNRS //mycore//) in the ''Server Address'' field, and then your LSCE ''Username'' and ''Password'' | ||
- | * Be sure to **select ''Manually create folder sync connections''** and then click on ''Connect...'' | + | * **Be sure to select ''Manually create folder sync connections''** and then click on ''Connect...'' |
* You are now ready to connect a **local** folder to a **remote** folder on //sharebox//! | * You are now ready to connect a **local** folder to a **remote** folder on //sharebox//! | ||
* Click on ''Add Folder Sync Connection'': | * Click on ''Add Folder Sync Connection'': | ||
* ''Pick a local folder on your computer to sync'':\\ Select your main local OWNCLOUD folder: ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' | * ''Pick a local folder on your computer to sync'':\\ Select your main local OWNCLOUD folder: ''<some_disk_different_from_c>:\Users\<your_login>_owncloud'' | ||
* ''Select a remote destination folder'':\\ Select your main remote folder: ''/Backup/your_login_owncloud'' | * ''Select a remote destination folder'':\\ Select your main remote folder: ''/Backup/your_login_owncloud'' | ||
- | * Be sure to **uncheck the ''Use virtual files instead of donwloading content immediately''** | + | * **Be sure to uncheck the ''Use virtual files instead of donwloading content immediately''** |
* Click on ''Add Sync Connection'' to finalize the connection and you should end up with something looking like{{ :other:sharebox_connected_notes.png?direct&600 |}} | * Click on ''Add Sync Connection'' to finalize the connection and you should end up with something looking like{{ :other:sharebox_connected_notes.png?direct&600 |}} | ||
==== Testing a folder synchronization ==== | ==== Testing a folder synchronization ==== | ||
- | <note important>It is **important** to experiment a bit, and understand how the synchronization works!</note> | + | <note important>It is **very important** to experiment a bit, and understand how the synchronization works!</note> |
* create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | * create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | ||
- | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use ''F5'' as a shortcut for refreshing a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} | + | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use the ''F5'' button to easily refresh a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} |
* <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | * <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | ||
* Try it for yourself by deleting some test files on the sharebox server | * Try it for yourself by deleting some test files on the sharebox server | ||
+ | * Warning! When you delete something (locally or on the remote server), it will be moved to the ''Deleted files'' section of the remote server | ||
+ | * This is a useful safety feature, because it allows you to recover files from the trashcan | ||
+ | * It's possible (not sure yet... FIXME) that files in the trashcan may be automatically removed after //some time// (to determine... FIXME) | ||
+ | * The [[other:lsce_cloud#space_management|trashcan may use a lot of space]]! Be sure to clean it regularly! | ||
==== Checking that things are working correctly ==== | ==== Checking that things are working correctly ==== | ||
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<note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | <note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | ||
- | Quitting (one of the rare times when you can use the ''Quit ownCloud'' button) and restarting ownCloud usually takes care of problems</note> | + | Quitting (one of the rare times when you should use the ''Quit ownCloud'' button) and restarting ownCloud may take care of problems</note> |
=== The obvious stuff === | === The obvious stuff === | ||
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* the sharebox server is running | * the sharebox server is running | ||
- | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer | + | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer, so that the latest version of the files is sent to sharebox |
- | * use a long enough delay (a few seconds will be OK if you have a good network access) after saving a file and shutting down your computer | + | * use a //long enough// delay after saving a file and shutting down your computer: a few seconds should be OK, depending on the file size and the network access. You can always [[#checking_owncloud_activity|check the activity log]] to be sure |
+ | |||
+ | * Do not change the same file on several computers at the same time | ||
=== Is ownCloud running ? === | === Is ownCloud running ? === | ||
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Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | ||
- | ownCloud should always be running, unless you have used the ''Quit ownCloud'' instead of ''Hide'' by mistake in the interface. | + | **ownCloud should always be running**, unless you have used the ''Quit ownCloud'' by mistake, instead of ''Hide'', in the interface. |
=== Checking ownCloud status === | === Checking ownCloud status === | ||
- | You can start the ownCloud interface and check that ownCloud is operating properly (green check-mark){{ :other:owncloud_status_blank.png?direct&500 |}} | + | You can start the ownCloud interface and **check that ownCloud is operating properly** (//green// check-mark){{ :other:owncloud_status_blank.png?direct&500 |}} |
=== Checking ownCloud activity === | === Checking ownCloud activity === | ||
- | You can use the ''Activity'' panel to check the recent activity and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! | + | You can use the ''Activity'' panel to **check the recent activity** and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! |
The most recent action is listed at the top. In the example below (from bottom to top): | The most recent action is listed at the top. In the example below (from bottom to top): | ||
* A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | * A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | ||
- | * A test image is added to the new folder (both locally and on sharebox) and the renamed | + | * A test image is added to the new folder (both locally and on sharebox) and then renamed |
* A text file is added, renamed and updated | * A text file is added, renamed and updated | ||
{{ :other:owncloud_activity_blank.png?direct&600 |}} | {{ :other:owncloud_activity_blank.png?direct&600 |}} | ||
+ | |||
+ | === Warnings and errors examples === | ||
+ | |||
+ | A **//blue// status icon is a warning** that there is a problem that you can probably ignore. Check the ownCloud activity panel if you want to be sure! | ||
+ | |||
+ | e.g. the warning you get when all files are mirrored, but some temporary files were automatically ignored {{ :other:owncloud_info_notes.png?direct&800 |}} | ||
+ | |||
+ | A **//red// status icon means that there is a problem** that you should investigate and fix | ||
+ | |||
+ | e.g. the error you get when the local folder is not accessible (because it does not exist, is encrypted, etc...) {{ :other:owncloud_error.png?direct&800 |}} | ||
==== Are you ready? ==== | ==== Are you ready? ==== | ||
- | You should now be ready to add real folders and documents to the local OWNCLOUD folder on your computer! | + | You should now be ready to add real folders and documents to the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer! |
* Don't try doing too much at the beginning... | * Don't try doing too much at the beginning... | ||
- | * The storage space is not infinite ([[#using_the_lsce_sharebox_server|check your limits]] from time to time)! | + | * i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe |
- | * **Do not** try to mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird// and //Firefox// folders) that have lots and lots of useless temporary files | + | * The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)! |
+ | * **Do not** mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files | ||
+ | * To be sure of what you are mirroring, it's safer to create a dedicated [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror | ||
* Never forget that //mirroring// is not a foolproof type of backup! | * Never forget that //mirroring// is not a foolproof type of backup! | ||
* You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk | * You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk |