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other:lsce_cloud [2022/03/24 15:36] jypeter [Creating a folder synchronization] Improved |
other:lsce_cloud [2022/03/25 14:18] jypeter [Checking that things are working correctly] Improved |
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===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
+ | |||
+ | ==== Experimenting with sharebox ==== | ||
Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. | Have a quick look at the intranet [[https://intranet.lsce.ipsl.fr/informatique/en/owncloud/|sharebox]] page, then open the //sharebox// URL in a browser and use your LSCE login and password to access the server. | ||
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* Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared | * Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared | ||
* Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | ||
+ | |||
+ | |||
+ | ==== Space management ==== | ||
You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | ||
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The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} | The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} | ||
- | Notes: | + | |
+ | ==== Sharebox related notes ==== | ||
+ | |||
* When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | * When you use a (long) public link for sharing data, you may want to use an URL shortening service to make things easier (e.g. [[https://bitly.com/|bitly]]) | ||
* **Do not** use a URL shortening service to share **confidential information**! | * **Do not** use a URL shortening service to share **confidential information**! | ||
+ | |||
* With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | ||
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==== Testing a folder synchronization ==== | ==== Testing a folder synchronization ==== | ||
- | <note important>It is **important** to experiment a bit, and understand how the synchronization works!</note> | + | <note important>It is **very important** to experiment a bit, and understand how the synchronization works!</note> |
* create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | * create test folders and files in the **local folder** (''<some_disk_different_from_c>:\Users\<your_login>_owncloud'') | ||
- | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use ''F5'' as a shortcut for refreshing a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} | + | * check the content of the matching folder(s) in the **sharebox remote folder** (''/Backup/your_login_owncloud''). You will probably have to **refresh the content of the browser window** (use the ''F5'' button to easily refresh a browser window){{ :other:owncloud_sync_folders_notes.png?direct&600 |}} |
* <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | * <wrap hi>**Warning! The mirroring works both ways!**</wrap> If you remove files or folders on the sharebox server (using the web interface), they will also be automatically deleted in the local folder! | ||
* Try it for yourself by deleting some test files on the sharebox server | * Try it for yourself by deleting some test files on the sharebox server | ||
+ | * Warning! When you delete something (locally or on the remote server), it will be moved to the ''Deleted files'' section of the remote server | ||
+ | * This is a useful safety feature, because it allows you to recover files from the trashcan | ||
+ | * It's possible (not sure yet... FIXME) that files in the trashcan may be automatically removed after //some time// (to determine... FIXME) | ||
+ | * The [[other:lsce_cloud#space_management|trashcan may use a lot of space]]! Be sure to clean it regularly! | ||
==== Checking that things are working correctly ==== | ==== Checking that things are working correctly ==== | ||
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<note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | <note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | ||
- | Quitting (one of the rare times when you can use the ''Quit ownCloud'' button) and restarting ownCloud usually takes care of problems</note> | + | Quitting (one of the rare times when you should use the ''Quit ownCloud'' button) and restarting ownCloud may take care of problems</note> |
=== The obvious stuff === | === The obvious stuff === | ||
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* the sharebox server is running | * the sharebox server is running | ||
- | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer | + | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer, so that the latest version of the files is sent to sharebox |
- | * use a long enough delay (a few seconds will be OK if you have a good network access) after saving a file and shutting down your computer | + | * use a //long enough// delay after saving a file and shutting down your computer: a few seconds should be OK, depending on the file size and the network access. You can always [[#checking_owncloud_activity|check the activity log]] to be sure |
+ | |||
+ | * Do not change the same file on several computers at the same time | ||
=== Is ownCloud running ? === | === Is ownCloud running ? === | ||
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Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | ||
- | ownCloud should always be running, unless you have used the ''Quit ownCloud'' instead of ''Hide'' by mistake in the interface. | + | **ownCloud should always be running**, unless you have used the ''Quit ownCloud'' by mistake, instead of ''Hide'', in the interface. |
=== Checking ownCloud status === | === Checking ownCloud status === | ||
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=== Checking ownCloud activity === | === Checking ownCloud activity === | ||
- | You can use the ''Activity'' panel to check the recent activity and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! | + | You can use the ''Activity'' panel to **check the recent activity** and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! |
The most recent action is listed at the top. In the example below (from bottom to top): | The most recent action is listed at the top. In the example below (from bottom to top): | ||
* A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | * A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | ||
- | * A test image is added to the new folder (both locally and on sharebox) and the renamed | + | * A test image is added to the new folder (both locally and on sharebox) and then renamed |
* A text file is added, renamed and updated | * A text file is added, renamed and updated | ||