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other:lsce_cloud [2022/03/25 09:51] jypeter [Using the LSCE sharebox server] Added subsections |
other:lsce_cloud [2022/03/29 15:28] jypeter [Sharing data with sharebox, and synchronizing folders with ownCloud] |
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- how to use //sharebox// manually for **sharing** some files, | - how to use //sharebox// manually for **sharing** some files, | ||
- then how to use //ownCloud// for **synchronizing** some folders | - then how to use //ownCloud// for **synchronizing** some folders | ||
- | * ownCloud can **mirror** a folder on your local computer to the //sharebox// server. | + | * ownCloud can **mirror** a **local** folder on your local computer to the **remote** //sharebox// server. |
- and (only) then how to **synchronize** folders on different computers (very useful, and **possibly risky**) | - and (only) then how to **synchronize** folders on different computers (very useful, and **possibly risky**) | ||
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* Try it for yourself by deleting some test files on the sharebox server | * Try it for yourself by deleting some test files on the sharebox server | ||
* Warning! When you delete something (locally or on the remote server), it will be moved to the ''Deleted files'' section of the remote server | * Warning! When you delete something (locally or on the remote server), it will be moved to the ''Deleted files'' section of the remote server | ||
- | * This is a useful safety feature | + | * This is a useful safety feature, because it allows you to recover files from the trashcan |
- | * The trashcan may use a lot of space! Be sure to clean it regularly! | + | * It's possible (not sure yet... FIXME) that files in the trashcan may be automatically removed after //some time// (to determine... FIXME) |
+ | * The [[other:lsce_cloud#space_management|trashcan may use a lot of space]]! Be sure to clean it regularly! | ||
==== Checking that things are working correctly ==== | ==== Checking that things are working correctly ==== | ||
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<note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | <note important>There shouldn't be any problem, but you should still **check regularly that ownCloud is running correctly** | ||
- | Quitting (one of the rare times when you can use the ''Quit ownCloud'' button) and restarting ownCloud usually takes care of problems</note> | + | Quitting (one of the rare times when you should use the ''Quit ownCloud'' button) and restarting ownCloud may take care of problems</note> |
=== The obvious stuff === | === The obvious stuff === | ||
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* the sharebox server is running | * the sharebox server is running | ||
- | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer | + | * Be sure to save the files that you are editing (and that are in a mirrored folder) before shutting down your computer, so that the latest version of the files is sent to sharebox |
- | * use a long enough delay (a few seconds will be OK if you have a good network access) after saving a file and shutting down your computer | + | * use a //long enough// delay after saving a file and shutting down your computer: a few seconds should be OK, depending on the file size and the network access. You can always [[#checking_owncloud_activity|check the activity log]] to be sure |
+ | |||
+ | * Do not change the same file on several computers at the same time | ||
=== Is ownCloud running ? === | === Is ownCloud running ? === | ||
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Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | Check that there is an ownCloud icon in the hidden icons of the taskbar (or start ownCloud) and that it has a green check-mark{{ :other:owncloud_ok.png?direct |}} | ||
- | ownCloud should always be running, unless you have used the ''Quit ownCloud'' instead of ''Hide'' by mistake in the interface. | + | **ownCloud should always be running**, unless you have used the ''Quit ownCloud'' by mistake, instead of ''Hide'', in the interface. |
=== Checking ownCloud status === | === Checking ownCloud status === | ||
- | You can start the ownCloud interface and check that ownCloud is operating properly (green check-mark){{ :other:owncloud_status_blank.png?direct&500 |}} | + | You can start the ownCloud interface and **check that ownCloud is operating properly** (//green// check-mark){{ :other:owncloud_status_blank.png?direct&500 |}} |
=== Checking ownCloud activity === | === Checking ownCloud activity === | ||
- | You can use the ''Activity'' panel to check the recent activity and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! | + | You can use the ''Activity'' panel to **check the recent activity** and make sure that ownCloud did everything //as expected//. If you see errors, try to correct them as soon as possible! |
The most recent action is listed at the top. In the example below (from bottom to top): | The most recent action is listed at the top. In the example below (from bottom to top): | ||
* A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | * A new folder on the local computer is uploaded to sharebox, and then renamed (''Moved''...) on sharebox after being renamed locally | ||
- | * A test image is added to the new folder (both locally and on sharebox) and the renamed | + | * A test image is added to the new folder (both locally and on sharebox) and then renamed |
* A text file is added, renamed and updated | * A text file is added, renamed and updated | ||
{{ :other:owncloud_activity_blank.png?direct&600 |}} | {{ :other:owncloud_activity_blank.png?direct&600 |}} | ||
+ | |||
+ | === Warnings and errors examples === | ||
+ | |||
+ | A **//blue// status icon is a warning** that there is a problem that you can probably ignore. Check the ownCloud activity panel if you want to be sure! | ||
+ | |||
+ | e.g. the warning you get when all files are mirrored, but some temporary files were automatically ignored {{ :other:owncloud_info_notes.png?direct&800 |}} | ||
+ | |||
+ | A **//red// status icon means that there is a problem** that you should investigate and fix | ||
+ | |||
+ | e.g. the error you get when the local folder is not accessible (because it does not exist, is encrypted, etc...) {{ :other:owncloud_error.png?direct&800 |}} | ||
==== Are you ready? ==== | ==== Are you ready? ==== | ||
- | You should now be ready to add real folders and documents to the local OWNCLOUD folder on your computer! | + | You should now be ready to add real folders and documents to the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer! |
* Don't try doing too much at the beginning... | * Don't try doing too much at the beginning... | ||
- | * The storage space is not infinite ([[#using_the_lsce_sharebox_server|check your limits]] from time to time)! | + | * i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe |
- | * **Do not** try to mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird// and //Firefox// folders) that have lots and lots of useless temporary files | + | * The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)! |
+ | * **Do not** mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files | ||
+ | * To be sure of what you are mirroring, it's safer to create a dedicated [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror | ||
* Never forget that //mirroring// is not a foolproof type of backup! | * Never forget that //mirroring// is not a foolproof type of backup! | ||
* You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk | * You should also use SyncBack or other types of [[other:win10apps#backup_software|Backup software]] for saving your data to an external disk | ||
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===== Synchronizing folders on different computers ===== | ===== Synchronizing folders on different computers ===== | ||
+ | It should be very easy to synchronize folders, **if you have read all the previous sections of this page**! | ||
+ | |||
+ | ==== How does it work ? ==== | ||
+ | |||
+ | Basically, we are just going to use ownCloud, and mirror folders from two (or more) computers to the LSCE | ||
+ | //sharebox// server ! | ||
+ | |||
+ | <WRAP center round box 60%> | ||
+ | Local folder on **computer A** <wrap em><=></wrap> <wrap hi>**sharebox server**</wrap> <wrap em><=></wrap> Local folder on **computer B** | ||
+ | |||
+ | Example use case: | ||
+ | * **computer A**: computer at work | ||
+ | * **computer B**: computer at home | ||
+ | </WRAP> | ||
+ | |||
+ | A file (or folder) //changed// (created, updated or removed) on **computer A** will: | ||
+ | - be mirrored to the sharebox server | ||
+ | - and then mirrored to **computer B** | ||
+ | |||
+ | This will work seamlessly provided you <wrap em>don't change the same file (or folder) at the same time on different computers !!</wrap> This will be easy to do if you: | ||
+ | |||
+ | * save and close files in mirrored folders before moving from one computer to the other (e.g. before going back home, or going to work) | ||
+ | * make sure the computers are online //long enough// to mirror their files to the sharebox server before switching the computers off | ||
+ | |||
+ | |||
+ | ==== Configuration ==== | ||
+ | |||
+ | - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer A** (your main computer) | ||
+ | * e.g. LOCAL folder <wrap em>@ A</wrap>: ''<some_disk_different_from_c_on_A>:\Users\<your_login>_owncloud'' | ||
+ | * e.g. REMOTE: ''Backup/<your_login>_owncloud'' | ||
+ | - Add some content to the LOCAL mirrored folder on **computer A** and **make sure that all the mirrored files are closed** | ||
+ | - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer B** | ||
+ | * e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud'' | ||
+ | * e.g. REMOTE: ''Backup/<your_login>_owncloud'' | ||
+ | - watch content from **computer A** appear in the LOCAL folder on **computer B** ! | ||
+ | - change some content on **computer B** and **make sure that all the mirrored files are closed** | ||
+ | - go back to **computer A** and check the updated content (from **computer B**) | ||
+ | - you can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected | ||