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--- other:lsce_cloud [2022/03/29 15:53]
jypeter [Checking that things are working correctly]
+++ other:lsce_cloud [2022/04/06 15:08]
jypeter [Sharing data with sharebox, and synchronizing folders with ownCloud] Improved intro
@@ Line 6: / Line 6: @@
   - how to use //sharebox// manually for **sharing** some files,
   - then how to use //ownCloud// for **synchronizing** some folders
-    * ownCloud can **mirror** a **local** folder on your local computer to the **remote** //sharebox// server.
+    * ownCloud can **mirror** a **local** folder on your local computer to the **remote** LSCE //sharebox// server
-  - and (only) then how to **synchronize** folders on different computers (very useful, when used correctly)
+    * this is a kind of automated backup
+  - and (only) then how to **synchronize** folders on different computers
+    * **very useful, when used correctly**, if you want to easily share data between a desktop at work/home and a laptop
+    * you can skip this part if you use the same laptop at work and at home
 ===== Using the LSCE sharebox server =====
@@ Line 16: / Line 19: @@
 If you have never used the LSCE //sharebox// server, try using it a bit:
-  * Create a new ''Test'' folder (on ''sharebox''!) and use drag and drop to upload a file from your computer to the new ''Test'' folder
+  * Create a new ''Test'' folder (on ''sharebox''!) and use //drag and drop// to upload a file from your computer to the new ''Test'' folder
-  * Learn how to share the ''Test'' folder using a //public link//
+  * Learn how to share the ''Test'' folder using: ''Sharing'' => ''Public Links''
     * never forget that **anyone** with the public link (and the //optional password//) can access the data you share!
     * do not share sensitive information!
-    * the security of the data on sharebox, and transferred to/from sharebox is not as good as the one on the LSCE servers...
+    * the security of the data on sharebox, and data transferred to/from sharebox is not as good as the one on the LSCE servers...
-  * Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared
+  * Use the generated public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared
   * Try to share only the uploaded file (instead of the full content of the ''Test'' folder)
+  * Try to share the ''Test'' folder with: ''Sharing'' => ''User and Groups''
+    * You can add (and later remove!) an e-mail address (including a non-LSCE address) and the person will receive a mail for defining a password and accessing the shared data
+    * You can share the **same folder/file** several times (with **several persons** having different e-mail addresses)
+    * if you share **different folders/files** with the **same person** (i.e. same email address), the password will be the same to access all the different folders/files
+  * Remove the shared access when you are finished testing
 ==== Space management ====
-You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}}
+=== Available space ===
-The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}}
+You can determine **how much storage space** you are currently using on sharebox, and what your upper limit is, in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}}
+=== Accessing deleted data ===
+The **deleted folders and files** can use a lot of space, even if this //deleted// space is not added to your quota. Do not forget to **really remove them regularly**
+The deleted data will be automatically removed after //some time// (FIXME) ??
+{{ :other:sharebox_deleted_notes.png?direct&600 |}}
+=== Accessing previous versions of the data ===
+You can also access previous versions of the files sent to sharebox (one file at a time)! They can also use a lot of space, but will be automatically removed after //some time// (FIXME) ??
+Access the ''Details'' of a file, and then open the ''Versions'' panel. You can then either download or restore the file
+{{ :other:sharebox_file_details_notes.png?direct&500 |}}
+{{ :other:sharebox_file_versions_notes.png?direct&200 |}}
 ==== Sharebox related notes ====
@@ Line 43: / Line 68: @@
   * The ''ownCloud'' application can be used to automatically mirror one (or more) folder(s) on your computer to the LSCE //sharebox// server, or another ownCloud server (e.g. CNRS //mycore// server).
+    * [[https://doc.owncloud.com/webui/next/classic_ui/|Official ownCloud documentation]], if you want to know more than what is explained on this page :)
-  * This is a useful but limited //kind of backup//. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server!
+  * This is a //kind of backup//, useful but with some limitations. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server! And if you remove a file using the web interface, it will also be removed from your computer
-    * You can actually (try to) retrieve your data from the [[other:lsce_cloud#space_management|Deleted files]] section of sharebox
+    * You can actually (try to) retrieve your data from the [[other:lsce_cloud#space_management|Deleted files]] section of sharebox !
+    * You can also [[other:lsce_cloud#space_management|access previous versions of the files]].
 ==== Installation and basic configuration ====
@@ Line 123: / Line 150: @@
 e.g. the warning you get when all files are mirrored, but some temporary files were automatically ignored {{ :other:owncloud_info_notes.png?direct&800 |}}
+If you have forgotten to [[other:lsce_cloud#installation_and_basic_configuration|disable the option]] //Ask for confirmation before synchronizing folders larger than NNN MB//, you //may// get a warning that some folders were not syncronized. Or not...
 A **//red// status icon means that there is a problem** that you should investigate and fix
@@ Line 149: / Line 178: @@
 <WRAP center round box 60%>
-Local folder on **computer A** <wrap em><=></wrap> <wrap hi>**sharebox server**</wrap> <wrap em><=></wrap> Local folder on **computer B**
+Local folder on **computer A** <wrap em><=></wrap> <wrap hi>** Folder on sharebox server**</wrap> <wrap em><=></wrap> Local folder on **computer B**
 Example use case:
@@ Line 175: / Line 204: @@
     * e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud''
     * e.g. REMOTE: ''Backup/<your_login>_owncloud''
-  - watch content from **computer A** appear in the LOCAL folder on **computer B** !
+  - Watch content from **computer A** appear in the LOCAL folder on **computer B** !
-  - change some content on **computer B** and **make sure that all the mirrored files are closed**
+  - Change some content on **computer B** and **make sure that all the mirrored files are closed**
-  - go back to **computer A** and check the updated content (from **computer B**)
+  - Go back to **computer A** and check the updated content (from **computer B**)
-  - you can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected
+  - You can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected
+==== Synchronization errors? ====
+There should not be any errors if you work cleanly (save a file on a computer before accessing it from another computer)!
+If [[#checking_that_things_are_working_correctly|things don't seem to work correctly]], try to identify and solve errors as soon as possible! And try to recover files from the [[#space_management|Deleted files]], or older versions of the files.
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