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other:lsce_cloud [2022/04/01 15:29] jypeter [Synchronizing folders with ownCloud] |
other:lsce_cloud [2022/04/08 12:36] jypeter Updated main title |
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- | ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | + | ====== Sharing data with sharebox, and synchronizing folders and computers with ownCloud ====== |
<note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | ||
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- how to use //sharebox// manually for **sharing** some files, | - how to use //sharebox// manually for **sharing** some files, | ||
- then how to use //ownCloud// for **synchronizing** some folders | - then how to use //ownCloud// for **synchronizing** some folders | ||
- | * ownCloud can **mirror** a **local** folder on your local computer to the **remote** //sharebox// server. | + | * ownCloud can **mirror** a **local** folder on your local computer to the **remote** LSCE //sharebox// server |
- | - and (only) then how to **synchronize** folders on different computers (very useful, when used correctly) | + | * this is a kind of automated backup |
+ | - and (only) then how to **synchronize** folders on different computers | ||
+ | * **very useful, when used correctly**, if you want to easily share data between a desktop at work/home and a laptop | ||
+ | * you can skip this part if you use the same laptop at work and at home | ||
===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
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=== Available space === | === Available space === | ||
- | You can determine **how much storage space** you are currently using on sharebox, and what your upper limit is, in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | + | You can find out **how much storage space** you are currently using on sharebox, and what your upper limit is, in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} |
=== Accessing deleted data === | === Accessing deleted data === | ||
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=== Accessing previous versions of the data === | === Accessing previous versions of the data === | ||
- | You can also access previous versions of the files sent to sharebox (one file at a time)! They can also use a lot of space, but will be automatically removed after //some time// (FIXME) ?? | + | You can also access previous versions of the files sent to sharebox, one file at a time. The multiple versions can use a lot of space, but will be automatically removed after //some time// (FIXME) ?? |
Access the ''Details'' of a file, and then open the ''Versions'' panel. You can then either download or restore the file | Access the ''Details'' of a file, and then open the ''Versions'' panel. You can then either download or restore the file | ||
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* **Do not** use a URL shortening service to share **confidential information**! | * **Do not** use a URL shortening service to share **confidential information**! | ||
- | * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | + | * **[Advanced]** With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! |
+ | |||
+ | * **[Advanced]** You can use ''Settings''=>''Security'' to generate [[https://doc.owncloud.com/webui/next/classic_ui/session_management.html#app-passwords|access tokens]] if you don't want to use your LSCE password in applications that will access sharebox | ||
===== Synchronizing folders with ownCloud ===== | ===== Synchronizing folders with ownCloud ===== | ||
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You should now be ready to add real folders and documents to the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer! | You should now be ready to add real folders and documents to the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer! | ||
- | * Don't try doing too much at the beginning... | + | * Don't try doing too much at the beginning! |
* i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe | * i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe | ||
* The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)! | * The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)! | ||
- | * **Do not** mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files | + | * **Do not** mirror your Windows //home// folder (''C:\Users\your_login''), Linux //home// directory, or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files |
* To be sure of what you are mirroring, it's safer to create a dedicated [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror | * To be sure of what you are mirroring, it's safer to create a dedicated [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror | ||
* Never forget that //mirroring// is not a foolproof type of backup! | * Never forget that //mirroring// is not a foolproof type of backup! | ||
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- [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer A** (your main computer) | - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer A** (your main computer) | ||
* e.g. LOCAL folder <wrap em>@ A</wrap>: ''<some_disk_different_from_c_on_A>:\Users\<your_login>_owncloud'' | * e.g. LOCAL folder <wrap em>@ A</wrap>: ''<some_disk_different_from_c_on_A>:\Users\<your_login>_owncloud'' | ||
- | * e.g. REMOTE: ''Backup/<your_login>_owncloud'' | + | * e.g. sharebox REMOTE: ''Backup/<your_login>_owncloud'' |
- Add some content to the LOCAL mirrored folder on **computer A** and **make sure that all the mirrored files are closed** | - Add some content to the LOCAL mirrored folder on **computer A** and **make sure that all the mirrored files are closed** | ||
- [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer B** | - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer B** | ||
* e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud'' | * e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud'' | ||
- | * e.g. REMOTE: ''Backup/<your_login>_owncloud'' | + | * e.g. **same sharebox REMOTE folder** as on **computer A**: ''Backup/<your_login>_owncloud'' |
- Watch content from **computer A** appear in the LOCAL folder on **computer B** ! | - Watch content from **computer A** appear in the LOCAL folder on **computer B** ! | ||
- | - Change some content on **computer B** and **make sure that all the mirrored files are closed** | + | - Change some content of the LOCAL folder on **computer B** and **make sure that all the mirrored files are closed** |
- Go back to **computer A** and check the updated content (from **computer B**) | - Go back to **computer A** and check the updated content (from **computer B**) | ||
- You can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected | - You can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected | ||
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There should not be any errors if you work cleanly (save a file on a computer before accessing it from another computer)! | There should not be any errors if you work cleanly (save a file on a computer before accessing it from another computer)! | ||
- | If [[#checking_that_things_are_working_correctly|things don't seem to work correctly]], try to identify and solve errors as soon as possible! And try to recover files from the [[#space_management|Deleted files]], or older versions of the files. | + | If [[#checking_that_things_are_working_correctly|things don't seem to work correctly]], try to identify and solve errors as soon as possible! And try to recover files from the [[#accessing_deleted_data|Deleted files]], or [[#accessing_previous_versions_of_the_data|older versions]] of the files. |
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