Differences

This shows you the differences between two versions of the page.

--- other:lsce_cloud [2022/03/30 16:38] – [How does it work ?] jypeter
+++ other:lsce_cloud [2023/01/18 10:14] (current) – [Installation and basic configuration] more about the context menu jypeter
@@ Line 1: / Line 1: @@
-====== Sharing data with sharebox, and synchronizing folders with ownCloud ======
+====== Sharing data with sharebox, and synchronizing folders and computers with ownCloud ======
 <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note>
@@ Line 6: / Line 6: @@
   - how to use //sharebox// manually for **sharing** some files,
   - then how to use //ownCloud// for **synchronizing** some folders
-    * ownCloud can **mirror** a **local** folder on your local computer to the **remote** //sharebox// server.
+    * ownCloud can **mirror** a **local** folder on your local computer to the **remote** LSCE //sharebox// server
-  - and (only) then how to **synchronize** folders on different computers (very useful, when used correctly)
+    * this is a kind of automated backup
+  - and (only) then how to **synchronize** folders on different computers
+    * **very useful, when used correctly**, if you want to easily share data between a desktop at work/home and a laptop
+    * you can skip this part if you use the same laptop at work and at home
 ===== Using the LSCE sharebox server =====
@@ Line 16: / Line 19: @@
 If you have never used the LSCE //sharebox// server, try using it a bit:
-  * Create a new ''Test'' folder (on ''sharebox''!) and use drag and drop to upload a file from your computer to the new ''Test'' folder
+  * Create a new ''Test'' folder (on ''sharebox''!) and use //drag and drop// to upload a file from your computer to the new ''Test'' folder
   * Learn how to share the ''Test'' folder using: ''Sharing'' => ''Public Links''
     * never forget that **anyone** with the public link (and the //optional password//) can access the data you share!
     * do not share sensitive information!
-    * the security of the data on sharebox, and transferred to/from sharebox is not as good as the one on the LSCE servers...
+    * the security of the data on sharebox, and data transferred to/from sharebox is not as good as the one on the LSCE servers...
-  * Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared
+  * Use the generated public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared
   * Try to share only the uploaded file (instead of the full content of the ''Test'' folder)
   * Try to share the ''Test'' folder with: ''Sharing'' => ''User and Groups''
     * You can add (and later remove!) an e-mail address (including a non-LSCE address) and the person will receive a mail for defining a password and accessing the shared data
-    * You can share //something// several times (with different addresses)
+    * You can share the **same folder/file** several times (with **several persons** having different e-mail addresses)
+    * if you share **different folders/files** with the **same person** (i.e. same email address), the password will be the same to access all the different folders/files
   * Remove the shared access when you are finished testing
@@ Line 31: / Line 35: @@
 ==== Space management ====
-You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}}
+=== Available space ===
-The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}}
+You can find out **how much storage space** you are currently using on sharebox, and what your upper limit is, in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}}
+=== Accessing deleted data ===
+The **deleted folders and files** can use a lot of space, even if this //deleted// space is not added to your quota. Do not forget to **really remove them regularly**
+The deleted data will be automatically removed after //some time// (FIXME) ??
+{{ :other:sharebox_deleted_notes.png?direct&600 |}}
+=== Accessing previous versions of the data ===
+You can also access previous versions of the files sent to sharebox, one file at a time. The multiple versions can use a lot of space, but will be automatically removed after //some time// (FIXME) ??
+Access the ''Details'' of a file, and then open the ''Versions'' panel. You can then either download or restore the file
+{{ :other:sharebox_file_details_notes.png?direct&500 |}}
+{{ :other:sharebox_file_versions_notes.png?direct&200 |}}
 ==== Sharebox related notes ====
@@ Line 42: / Line 63: @@
     * **Do not** use a URL shortening service to share **confidential information**!
-  * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox !
+  * **[Advanced]** With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox !
+  * **[Advanced]** You can use ''Settings''=>''Security'' to generate [[https://doc.owncloud.com/webui/next/classic_ui/session_management.html#app-passwords|access tokens]] if you don't want to use your LSCE password in applications that will access sharebox
 ===== Synchronizing folders with ownCloud =====
   * The ''ownCloud'' application can be used to automatically mirror one (or more) folder(s) on your computer to the LSCE //sharebox// server, or another ownCloud server (e.g. CNRS //mycore// server).
+    * [[https://doc.owncloud.com/webui/next/classic_ui/|Official ownCloud documentation]], if you want to know more than what is explained on this page :)
-  * This is a useful but limited //kind of backup//. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server!
+  * This is a //kind of backup//, useful but with some limitations. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server! And if you remove a file using the web interface, it will also be removed from your computer
-    * You can actually (try to) retrieve your data from the [[other:lsce_cloud#space_management|Deleted files]] section of sharebox
+    * You can actually (try to) retrieve your data from the [[other:lsce_cloud#space_management|Deleted files]] section of sharebox !
+    * You can also [[other:lsce_cloud#space_management|access previous versions of the files]].
 ==== Installation and basic configuration ====
   * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]]
-    * You will also have to restart your computer (directly after installation or later) to complete the installation (and get some special **synchronization status icons** on top of the regular files' icons)
+    * You will also have to restart your computer (directly after installation or later) to complete the installation. You will then get some special **synchronization status icons** on top of the regular files' icons, and a **new ownCloud //context menu//** (when you right-click on a folder or a file that is synchronized with ownCloud) {{ :other:owncloud_win_menu_notes.png?direct&600 |}}
   * Launch //ownCloud//, but do not configure a server yet
     * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}}
@@ Line 137: / Line 162: @@
 You should now be ready to add real folders and documents to the  [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer!
-  * Don't try doing too much at the beginning...
+  * Don't try doing too much at the beginning!
     * i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe
   * The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)!
-  * **Do not** mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files
+  * **Do not** mirror your Windows //home// folder (''C:\Users\your_login''), Linux //home// directory, or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files
     * To be sure of what you are mirroring, it's safer to create a dedicated  [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror
   * Never forget that //mirroring// is not a foolproof type of backup!
@@ Line 176: / Line 201: @@
   - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer A** (your main computer)
     * e.g. LOCAL folder <wrap em>@ A</wrap>: ''<some_disk_different_from_c_on_A>:\Users\<your_login>_owncloud''
-    * e.g. REMOTE: ''Backup/<your_login>_owncloud''
+    * e.g. sharebox REMOTE: ''Backup/<your_login>_owncloud''
   - Add some content to the LOCAL mirrored folder on **computer A** and **make sure that all the mirrored files are closed**
   - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer B**
     * e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud''
-    * e.g. REMOTE: ''Backup/<your_login>_owncloud''
+    * e.g. **same sharebox REMOTE folder** as on **computer A**: ''Backup/<your_login>_owncloud''
-  - watch content from **computer A** appear in the LOCAL folder on **computer B** !
+  - Watch content from **computer A** appear in the LOCAL folder on **computer B** !
-  - change some content on **computer B** and **make sure that all the mirrored files are closed**
+  - Change some content of the LOCAL folder on **computer B** and **make sure that all the mirrored files are closed**
-  - go back to **computer A** and check the updated content (from **computer B**)
+  - Go back to **computer A** and check the updated content (from **computer B**)
-  - you can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected
+  - You can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected
+==== Synchronization errors? ====
+There should not be any errors if you work cleanly (save a file on a computer before accessing it from another computer)!
+If [[#checking_that_things_are_working_correctly|things don't seem to work correctly]], try to identify and solve errors as soon as possible! And try to recover files from the [[#accessing_deleted_data|Deleted files]], or [[#accessing_previous_versions_of_the_data|older versions]] of the files.
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