other:lsce_cloud
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other:lsce_cloud [2022/03/30 14:38] jypeter [How does it work ?] |
other:lsce_cloud [2023/01/18 09:14] (current) jypeter [Installation and basic configuration] more about the context menu |
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| - | ====== Sharing data with sharebox, and synchronizing folders with ownCloud ====== | + | ====== Sharing data with sharebox, and synchronizing folders and computers with ownCloud ====== |
| <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | <note tip>The screenshots and examples on this page are based on Windows,\\ but what is explained here should also work on Linux and Apple computers</note> | ||
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| - how to use //sharebox// manually for **sharing** some files, | - how to use //sharebox// manually for **sharing** some files, | ||
| - then how to use //ownCloud// for **synchronizing** some folders | - then how to use //ownCloud// for **synchronizing** some folders | ||
| - | * ownCloud can **mirror** a **local** folder on your local computer to the **remote** //sharebox// server. | + | * ownCloud can **mirror** a **local** folder on your local computer to the **remote** LSCE //sharebox// server |
| - | - and (only) then how to **synchronize** folders on different computers (very useful, when used correctly) | + | * this is a kind of automated backup |
| + | - and (only) then how to **synchronize** folders on different computers | ||
| + | * **very useful, when used correctly**, if you want to easily share data between a desktop at work/home and a laptop | ||
| + | * you can skip this part if you use the same laptop at work and at home | ||
| ===== Using the LSCE sharebox server ===== | ===== Using the LSCE sharebox server ===== | ||
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| If you have never used the LSCE //sharebox// server, try using it a bit: | If you have never used the LSCE //sharebox// server, try using it a bit: | ||
| - | * Create a new ''Test'' folder (on ''sharebox''!) and use drag and drop to upload a file from your computer to the new ''Test'' folder | + | * Create a new ''Test'' folder (on ''sharebox''!) and use //drag and drop// to upload a file from your computer to the new ''Test'' folder |
| * Learn how to share the ''Test'' folder using: ''Sharing'' => ''Public Links'' | * Learn how to share the ''Test'' folder using: ''Sharing'' => ''Public Links'' | ||
| * never forget that **anyone** with the public link (and the //optional password//) can access the data you share! | * never forget that **anyone** with the public link (and the //optional password//) can access the data you share! | ||
| * do not share sensitive information! | * do not share sensitive information! | ||
| - | * the security of the data on sharebox, and transferred to/from sharebox is not as good as the one on the LSCE servers... | + | * the security of the data on sharebox, and data transferred to/from sharebox is not as good as the one on the LSCE servers... |
| - | * Use the public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared | + | * Use the generated public link in another browser (or in a new //incognito window// of the same browser) to find out how people with the link will see the content of the folder you have shared |
| * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | * Try to share only the uploaded file (instead of the full content of the ''Test'' folder) | ||
| * Try to share the ''Test'' folder with: ''Sharing'' => ''User and Groups'' | * Try to share the ''Test'' folder with: ''Sharing'' => ''User and Groups'' | ||
| * You can add (and later remove!) an e-mail address (including a non-LSCE address) and the person will receive a mail for defining a password and accessing the shared data | * You can add (and later remove!) an e-mail address (including a non-LSCE address) and the person will receive a mail for defining a password and accessing the shared data | ||
| - | * You can share //something// several times (with different addresses) | + | * You can share the **same folder/file** several times (with **several persons** having different e-mail addresses) |
| + | * if you share **different folders/files** with the **same person** (i.e. same email address), the password will be the same to access all the different folders/files | ||
| * Remove the shared access when you are finished testing | * Remove the shared access when you are finished testing | ||
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| ==== Space management ==== | ==== Space management ==== | ||
| - | You can determine **how much storage space** you are currently using on sharebox, and what the upper limit is in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} | + | === Available space === |
| - | The **deleted folders and files** can use some (a lot...) of space. Do not forget to **really remove them regularly** {{ :other:sharebox_deleted_notes.png?direct&600 |}} | + | You can find out **how much storage space** you are currently using on sharebox, and what your upper limit is, in the ''Settings'' panel{{ :other:sharebox_limits_notes.png?direct&600 |}} |
| + | === Accessing deleted data === | ||
| + | The **deleted folders and files** can use a lot of space, even if this //deleted// space is not added to your quota. Do not forget to **really remove them regularly** | ||
| + | |||
| + | The deleted data will be automatically removed after //some time// (FIXME) ?? | ||
| + | |||
| + | {{ :other:sharebox_deleted_notes.png?direct&600 |}} | ||
| + | |||
| + | |||
| + | === Accessing previous versions of the data === | ||
| + | |||
| + | You can also access previous versions of the files sent to sharebox, one file at a time. The multiple versions can use a lot of space, but will be automatically removed after //some time// (FIXME) ?? | ||
| + | |||
| + | Access the ''Details'' of a file, and then open the ''Versions'' panel. You can then either download or restore the file | ||
| + | |||
| + | {{ :other:sharebox_file_details_notes.png?direct&500 |}} | ||
| + | |||
| + | {{ :other:sharebox_file_versions_notes.png?direct&200 |}} | ||
| ==== Sharebox related notes ==== | ==== Sharebox related notes ==== | ||
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| * **Do not** use a URL shortening service to share **confidential information**! | * **Do not** use a URL shortening service to share **confidential information**! | ||
| - | * With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! | + | * **[Advanced]** With some work, you can use [[https://rclone.org/|rclone]] on the LSCE servers to move files directly from one of the LSCE servers to sharebox ! |
| + | |||
| + | * **[Advanced]** You can use ''Settings''=>''Security'' to generate [[https://doc.owncloud.com/webui/next/classic_ui/session_management.html#app-passwords|access tokens]] if you don't want to use your LSCE password in applications that will access sharebox | ||
| ===== Synchronizing folders with ownCloud ===== | ===== Synchronizing folders with ownCloud ===== | ||
| * The ''ownCloud'' application can be used to automatically mirror one (or more) folder(s) on your computer to the LSCE //sharebox// server, or another ownCloud server (e.g. CNRS //mycore// server). | * The ''ownCloud'' application can be used to automatically mirror one (or more) folder(s) on your computer to the LSCE //sharebox// server, or another ownCloud server (e.g. CNRS //mycore// server). | ||
| + | * [[https://doc.owncloud.com/webui/next/classic_ui/|Official ownCloud documentation]], if you want to know more than what is explained on this page :) | ||
| - | * This is a useful but limited //kind of backup//. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server! | + | * This is a //kind of backup//, useful but with some limitations. If you remove a file on your computer by mistake when ownCloud is running, the file will also be removed from the sharebox server! And if you remove a file using the web interface, it will also be removed from your computer |
| - | * You can actually (try to) retrieve your data from the [[other:lsce_cloud#space_management|Deleted files]] section of sharebox | + | * You can actually (try to) retrieve your data from the [[other:lsce_cloud#space_management|Deleted files]] section of sharebox ! |
| + | * You can also [[other:lsce_cloud#space_management|access previous versions of the files]]. | ||
| ==== Installation and basic configuration ==== | ==== Installation and basic configuration ==== | ||
| * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]] | * Download and install the [[https://owncloud.com/desktop-app/|owncloud Desktop App]] | ||
| - | * You will also have to restart your computer (directly after installation or later) to complete the installation (and get some special **synchronization status icons** on top of the regular files' icons) | + | * You will also have to restart your computer (directly after installation or later) to complete the installation. You will then get some special **synchronization status icons** on top of the regular files' icons, and a **new ownCloud //context menu//** (when you right-click on a folder or a file that is synchronized with ownCloud) {{ :other:owncloud_win_menu_notes.png?direct&600 |}} |
| * Launch //ownCloud//, but do not configure a server yet | * Launch //ownCloud//, but do not configure a server yet | ||
| * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}} | * Open the ''Settings'' panel and check the recommended settings and usage on the image below{{ :other:owncloud_settings_notes.png?direct&600 |}} | ||
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| You should now be ready to add real folders and documents to the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer! | You should now be ready to add real folders and documents to the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] on your computer! | ||
| - | * Don't try doing too much at the beginning... | + | * Don't try doing too much at the beginning! |
| * i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe | * i.e start with a simple sub-folder of the [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]], add more folders later when you feel safe | ||
| * The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)! | * The storage space is not infinite ([[other:lsce_cloud#space_management|check your storage usage]] from time to time)! | ||
| - | * **Do not** mirror your //Windows// home folder (on ''C:''), or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files | + | * **Do not** mirror your Windows //home// folder (''C:\Users\your_login''), Linux //home// directory, or similar folders (e.g. //Thunderbird//, //Firefox// and //Chrome// folders) that have lots and lots of useless cache/temporary files |
| * To be sure of what you are mirroring, it's safer to create a dedicated [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror | * To be sure of what you are mirroring, it's safer to create a dedicated [[other:win10config#local_owncloud_folder|local OWNCLOUD folder]] (outside of the other folders you use) and progressively add subfolders that you want to mirror | ||
| * Never forget that //mirroring// is not a foolproof type of backup! | * Never forget that //mirroring// is not a foolproof type of backup! | ||
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| - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer A** (your main computer) | - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer A** (your main computer) | ||
| * e.g. LOCAL folder <wrap em>@ A</wrap>: ''<some_disk_different_from_c_on_A>:\Users\<your_login>_owncloud'' | * e.g. LOCAL folder <wrap em>@ A</wrap>: ''<some_disk_different_from_c_on_A>:\Users\<your_login>_owncloud'' | ||
| - | * e.g. REMOTE: ''Backup/<your_login>_owncloud'' | + | * e.g. sharebox REMOTE: ''Backup/<your_login>_owncloud'' |
| - Add some content to the LOCAL mirrored folder on **computer A** and **make sure that all the mirrored files are closed** | - Add some content to the LOCAL mirrored folder on **computer A** and **make sure that all the mirrored files are closed** | ||
| - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer B** | - [[other:lsce_cloud#synchronizing_folders_with_owncloud|Install ownCloud and create a folder configuration]] on **computer B** | ||
| * e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud'' | * e.g. LOCAL folder <wrap em>@ B</wrap>: ''<some_disk_different_from_c_on_B>:\Users\<your_login>_owncloud'' | ||
| - | * e.g. REMOTE: ''Backup/<your_login>_owncloud'' | + | * e.g. **same sharebox REMOTE folder** as on **computer A**: ''Backup/<your_login>_owncloud'' |
| - | - watch content from **computer A** appear in the LOCAL folder on **computer B** ! | + | - Watch content from **computer A** appear in the LOCAL folder on **computer B** ! |
| - | - change some content on **computer B** and **make sure that all the mirrored files are closed** | + | - Change some content of the LOCAL folder on **computer B** and **make sure that all the mirrored files are closed** |
| - | - go back to **computer A** and check the updated content (from **computer B**) | + | - Go back to **computer A** and check the updated content (from **computer B**) |
| - | - you can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected | + | - You can also [[#checking_owncloud_activity|check the ownCloud activity log]] on both computers to make sure that things took place as expected |
| + | |||
| + | ==== Synchronization errors? ==== | ||
| + | |||
| + | There should not be any errors if you work cleanly (save a file on a computer before accessing it from another computer)! | ||
| + | If [[#checking_that_things_are_working_correctly|things don't seem to work correctly]], try to identify and solve errors as soon as possible! And try to recover files from the [[#accessing_deleted_data|Deleted files]], or [[#accessing_previous_versions_of_the_data|older versions]] of the files. | ||
| /* standard page footer */ | /* standard page footer */ | ||
other/lsce_cloud.1648651137.txt.gz · Last modified: 2022/03/30 14:38 by jypeter
